Grants Compliance Specialist

  • Finance & Accounting
  • Vienna, United States

Grants Compliance Specialist

Job description

The Grants Compliance Specialist takes the lead in assuring that JGI meets its regulatory, budgetary, and legal obligations in the management of all grants, from inception to closure.  Key responsibilities include providing budget analytics and forecasting for donor reporting and internal pipeline analyses; sub-recipient management and contracting; certifying project procurement and asset management processes at field level follow donor regulations and Institute policies; and strengthening team capacity in efficient compliance practices that align with donor and Institute policies and procedures.


Duties and Responsibilities

·         Coordinate participatory, monthly budget analysis (with technical program leads) to ensure resources are being deployed on time and on-budget to meet workplan and targets, and to drive accurate monthly finance forecasts.

·         Monitor project budget variance closely and ensure proactive communication and action between the Finance and Program Offices regarding budget targets and potential adjustments.

·         Ensure compliance with USG and other donor requirements outlined in the grant agreement.  This includes conducting site visits to ensure compliance with JGI and donor regulations and recommending correct actions to Department Heads.

·         Track and manage all grant sub-awards where JGI is the prime recipient, by ensuring sub-recipients/awardee agreements are up-to-date, including amendments that reflect updates to workplan, budget, and reporting.  Provide written and face-to-face communications to ensure contract terms are well understood and that partners have resources and capacity to comply with terms and reporting requirements.  Ensure verification of final deliverables and payments to all sub-awardees. 

·         Responsible for the timely and accurate submission of financial donor reporting on a quarterly and annual basis. 

·         Evaluate JGI’s current financial management system and grant tracking processes, and, with the CFO approval, may institute corrective actions.

·         In coordination with technical program leads, track the submission of quarterly and annual narrative reports for on-time delivery.  Provide notification to CFO and Program Department heads if reports are in danger of being out of compliance with established deadlines.

·         Assist with identifying training needs and training options, and coordinate and deliver informal, practical trainings for project and Institute staff on USG regulations or other compliance systems.

·        Evaluate the management system and provide recommendations for improved systems performance.

·         Manage grant startup and closeout process with appropriate technical team leads. 

·         Manage and monitor award payment mechanism process.



·         2+ years of experience working for an organization that focuses on conservation or international development in a must;

·         Development, writing, and post-award management;

·         Experience and training with applicable U.S. Federal government circulars (OMB Circulars A- 110, A-122 and   A-133), state and local regulations, and standard contract clauses;

·         Extensive knowledge of the Uniform Guidance;

·         Excellent research, planning, analytical, problem-solving skills; strong work ethics and attention to details;

·         Excellent oral and written communication skills with ability to build collaborative relationships and effective work-groups;

·         Advanced Excel skills a must;

·         Ability to effectively communicate at all levels and with multiple constituents;

·        Ability to understand, interpret, and communicate policies and procedures;

·         A passion for transformative change;

·         Ability and willingness to travel to the field (Africa) (10%);

·         Experience working in Africa is a plus.


FT position with excellent benefits. EOE.  Please apply online through the Careers Page of our website: